Starting: January 2020
Contract Length: 1 Year Contract with an option to renew
Hours: Monday to Friday, 9am to 5pm daily
Reports to: Senior Director and the Foundation Co-Directors
Duties & Responsibilities
Camp Program Operations
Lead crisis response
Support staff to learn skills to be more confident and adept at both averting and managing camper and staff crises
Debrief staff members and campers involved in crisis
Problem solve proactively with staff members and campers to reduce or prevent future crises.
Oversee incident reporting protocol.
Create and post jobs on relevant job posting portals
Conduct interviews alongside the Senior Director or Camp Directors
Staff Coaching and Training
Train and coach senior staff members and cabin heads
Evaluate senior staff members over the course of the summer
Provide check-ins for senior staff members as needed
Provide ongoing support for front-line staff as directed or as needed.
Impact and Goal Metrics
Manage the goal metric system established in 2017.
Management of Seasonal Administrator
Delegate Section 2 (Administration) as appropriate.
Coordinate all weekend programs in conjunction with:
2. Staff Teams
In collaboration with the Directors, ensure compliance with Ontario Camps Association standards and legislative requirements related to camp programs.
Manage email correspondence at email@example.com
Manage all telephone calls directed to 416-487-6229 x 105 and 705-689-9096
Manage office opening and closing, telephone receipt and distribution of correspondence
Make financial plans with all families who access Camp Winston services
Assist with applications for financial support
Apply for grants specifically related to covering costs for families
AMICI, Kids in Camp, Toronto Star Fresh Air Camp, president’s Choice Charity, etc.
Follow through with reporting needs for successful grants
Conduct intake for both respite and summer programs
Manage physical camper files all data related to respite and camp activities.
Collect and manage all documentation for staff members including police checks, tax forms, contracts, health forms, first aid certificates and programming licenses as required
Process camp revenue and grant related payments
Participate in weekly financial close-out process
Oversee office supply inventory and ensure all equipment functions reliably.
Supervise and coordinate the transition of the off-season office to and from the summer camp location.
Create and implement a plan for former and current staff engagement throughout the year.
Assist with Event Coordination as directed by the Board of Directors, The Director Team, or relevant Board Committees
Assist with Major Gift and Grants as directed by the Board of Directors, The Director Team, or relevant Board Committees